The Development Coordinator supports the execution of Kate’s Club’s fundraising strategy through strong development operations, donor stewardship, grant administration, corporate partnership support, regional fundraising activities, and event execution.
Reporting to the Development Manager, the Coordinator works across individual, foundation, corporate, regional, and event fundraising to ensure development activities are organized, accurate, timely, and donor-centered. The Coordinator is responsible for maintaining strong development systems and records, completing assigned donor and prospect research, supporting cultivation and stewardship activities, managing administrative components of grants and sponsorships, and coordinating detailed logistics for Kate’s Club’s major fundraising events.
The Development Coordinator works closely with the Development Manager to understand priorities, execute assigned strategies, identify opportunities for deeper donor engagement, and ensure fundraising commitments and deadlines are met.
Reports to: Development Manager
What you'll do
Percentages are approximate and may shift seasonally, particularly around major fundraising events and grant deadlines.
Development Operations & Individual Giving — 25%
Kate’s Club is a statewide organization, with operations throughout the state. The Manager will develop fundraising strategies and revenue goals to support programs statewide. Responsibilities include:
- Maintain accurate and timely donor, prospect, gift, pledge, and relationship information in Salesforce.
- Process and track gifts and pledges and ensure donor records are complete and accurate.
- Coordinate timely donor acknowledgments, including drafting and preparing personalized acknowledgments as appropriate.
- Support implementation of individual giving strategies for donor acquisition, retention, renewal, upgrade, reactivation, and monthly giving.
- Conduct donor and prospect research using giving history, engagement information, publicly available research, and other available data.
- Identify potential donor upgrade and cultivation opportunities and bring recommendations to the Development Manager for review.
- Execute routine donor stewardship and lower-level donor touchpoints as assigned by the Development Manager.
- Prepare donor lists, reports, mailing lists, portfolio information, and other materials needed for fundraising activities.
- Support donor communications and appeals in coordination with the Development and Marketing teams.
- Maintain organized records of donor interactions, next steps, deadlines, and follow-up activities.
- Support fundraising reporting by ensuring accurate data and preparing reports as requested.
Foundations & Grants Administration — 20%
- Manage an assigned portfolio of smaller foundation opportunities under the direction of the Development Manager.
- Draft and submit assigned letters of inquiry, grant proposals, renewals, and reports.
- Support the Development Manager with research, writing, preparation, and submission of larger foundation proposals and reports.
- Support the Development Manager in maintaining the organization’s grant calendar and track application, reporting, renewal, and other funder deadlines.
- Coordinate collection of program data, financial information, organizational documents, attachments, and other materials required for grant submissions and reports.
- Maintain accurate foundation records, application materials, grant agreements, reporting requirements, and funder correspondence.
- Track grant contracts, reimbursement documentation, award requirements, and supporting materials to ensure deadlines and commitments are met.
- Conduct foundation prospect research and identify potential funding opportunities for review by the Development Manager.
- Support preparation for funder meetings and site visits, including scheduling, materials, background research, talking points, and follow-up.
- Ensure grants and reports are complete, accurate, and submitted on time.
Corporate Partnerships & Sponsorship Administration — 15%
- Support the Development Manager in the cultivation, solicitation, and stewardship of corporate partners and sponsors.
- Research prospective corporate partners, sponsors, workplace giving opportunities, matching gift programs, and employee engagement opportunities.
- Maintain corporate prospect and partner information in Salesforce and track relationship activity and next steps.
- Coordinate sponsorship administration and fulfillment, including agreements, invoices, pledge and payment tracking, sponsor information, recognition, event benefits, tickets, and marketing deliverables.
- Prepare sponsorship proposals, materials, acknowledgments, and stewardship communications as assigned.
- Coordinate internally with marketing, events, programs, finance, and other staff to fulfill corporate partnership commitments.
- Support follow-up with corporate volunteer groups and other companies engaging with Kate’s Club.
- Research the workplaces and employers of Kate’s Club volunteers and other stakeholders, including member families, to identify potential corporate prospects and engagement opportunities.
- Flag opportunities to deepen corporate relationships for review by the Development Manager.
Regional Fundraising & Donor Pipeline Support — 15%
- Support regional fundraising strategies by maintaining donor and prospect pipelines, tracking relationship activity, next steps, deadlines, ownership, and revenue opportunities.
- Research and identify prospective individual, corporate, foundation, and community supporters, and surface relevant opportunities to the Development Manager.
- Coordinate assigned prospect cultivation and stewardship activities, including follow-up, meeting preparation, scheduling, site visits, friendraisers, and other regional fundraising opportunities.
- Partner with regional program staff to gather stories, data, and program information that strengthen donor engagement and fundraising efforts.
- Coordinate logistics and materials for regional cultivation activities and support regional Memory Walk planning and execution as assigned.
- Assist with tracking regional fundraising activity and preparing pipeline and revenue reports.
Gala & Memory Walk Execution — 25%
- Manage detailed planning, coordination, and execution of Kate’s Club’s Mourning Glory Gala and Memory Walk activities under the strategic direction of the Development Manager.
- Build and maintain detailed event timelines, checklists, and deadlines.
- Coordinate event logistics, including vendors, venues, rentals, supplies, signage, registration, guest information, volunteers, and other operational needs.
- Serve as a primary point of coordination with vendors and partners on assigned event logistics.
- Manage sponsor administration and fulfillment for Gala and Memory Walk, ensuring benefits and deliverables are completed accurately and on time.
- Track sponsorships, ticket sales, registrations, pledges, auction information, payments, and other event-related fundraising activity.
- Coordinate event materials, guest lists, seating information, registration materials, signage, name tags, auction materials, and other event collateral.
- Support auction and other event fundraising activities, including solicitation tracking, donor information, item documentation, and fulfillment.
- Coordinate volunteer assignments and event-day operational needs.
- Support communications with sponsors, donors, hosts, attendees, and other event stakeholders.
- Manage day-of event execution and troubleshoot operational issues as they arise, escalating significant donor, financial, or strategic decisions to the Development Manager.
- Ensure post-event gifts, pledges, acknowledgments, sponsor fulfillment, donor records, and follow-up activities are completed promptly.
Support post-event reconciliation, reporting, and evaluation.
Across All Areas of the Role, the Development Coordinator Will:
- Work closely with the Development Manager to establish priorities, deadlines, and clear ownership of assigned responsibilities.
- Take ownership of assigned projects and recurring responsibilities from planning through completion.
- Communicate proactively about progress, challenges, competing priorities, and potential delays.
- Follow established development systems, processes, and workflows while identifying opportunities to improve efficiency and organization.
- Maintain organized electronic records and documentation across development activities.
- Prepare reports, research, meeting materials, correspondence, presentations, and other materials as requested.
- Coordinate effectively with program, finance, marketing, operations, regional, and leadership staff.
- Exercise good judgment and discretion when handling confidential donor, financial, and organizational information.
- Provide a high level of responsiveness and customer service to donors, sponsors, funders, volunteers, vendors, and other Kate’s Club stakeholders.
- Develop increasing knowledge of Kate’s Club’s fundraising programs and donor relationships and take on greater responsibility as experience and proficiency grow.
What you'll bring
- An understanding of bereavement, a passion for the Kate’s Club mission, and the ability to translate that mission into compelling requests for support.
- One to three years of nonprofit fundraising experience or equivalent experience in a related field, including demonstrated success cultivating and securing gifts, grants, or sponsorships.
- Experience managing development database
- Experience managing all or parts of a complex fundraising event, including budgets, vendors, sponsors, volunteers, timelines, and event-day execution.
- Strong interpersonal, presentation, and written communication skills.
- Excellent project management skills and the ability to balance long-term relationship building with detailed, deadline-driven execution.
- The ability to work independently, take initiative, exercise good judgment, and remain resourceful in a hybrid and geographically distributed work environment.
- A high degree of accountability, responsibility, discretion, and professional integrity.
- Proficiency with Microsoft 365, Google Workspace, and donor management software; Salesforce experience is strongly preferred.
- Fluency in Spanish is not required but would be considered favorably.
- Availability during peak fundraising and event periods.
What we offer
- A flexible hybrid model of work (in our Brookhaven, GA office two days a week and three days remote).
- A salary range of $46,000 to $52,000 annually.
- Professional development opportunities.
- Paid time off, health benefits.
- A strong culture of support and belonging.
- An unparalleled depth of expertise in grief, with recognition for our work at the national level, and a strong strategic vision, with financial support, to continue to build a world in which it’s okay to grieve.
How to apply
Grief does not discriminate. We encourage anyone who has a passion for building a world in which it’s okay to grieve to apply, even if your experiences do not line up exactly with those in the position description. Please send your resume, cover letter, and salary requirements to careers@katesclub.org. We will begin reviewing submissions on October 12, 2026.